Meeting Rooms

All CALS libraries have public meeting facilities. You can now reserve your room online or contact the location of your choice to book your space.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. The facility may be used for fund-raising by organizations with a 501(c)3 status provided they submit appropriate documentation. Candidates for political office, or persons involved in issue oriented campaigns may use branch meeting facilities provided fund-raising events do not occur on library premises.

Reserve Your Meeting Room

Please read the guidelines below before reserving your room online.

Guidelines for Use of Meeting Rooms and Grounds Facilities

The following guidelines have been established to govern the use of meeting facilities in branch libraries of the Central Arkansas Library System (CALS). Libraries may establish additional guidelines, provided they do not conflict with these guidelines. All additional guidelines must be approved by the appropriate supervisor. Main Library Meeting Room procedures may differ from those established for the Branch Libraries.

Facilities

  • Meeting Rooms are available for short-term reservation. The number, size, and features of Meeting Rooms varies by location. For details, please select the “Reserve A Room” button at the bottom of this screen.
  • Additionally, some branch locations have outdoor areas available for short-term rentals. For details, please select the “Reserve A Room” button at the bottom of this screen.

Fees

  • The fee for Meeting Room rental is $25 per hour. There is no discount for extended use.
  • Fee waivers are available for events that are open to the public. Events open to the public must be appropriately advertised (see Disclaimer Statement section below).
  • Fees must be paid in full within seven days of the booking being approved by the library. If fees are not paid in full within seven days, the booking will be cancelled.

Booking Process

  • Meeting Rooms are by reservation only.
  • Reservations may be requested online using the “Reserve A Room” button below and completing all required fields. Reservations may also be made over the phone or in person at any location.
  • Library staff review reservation requests and may reach out for additional information.
  • Reservation requests are not a guarantee of availability. You will be notified when/if your reservation is approved.

Use of Meeting Rooms

  • The person booking the Meeting Room assumes responsibility for set up and breakdown (arranging tables and chairs, etc.).
  • At the beginning of the reservation period, the person booking the Meeting Room must check in with library staff.
  • At the end of the reservation, the person booking the Meeting Room must check out with library staff, unless the end of the event occurs after hours.
  • Set up and breakdown must take place within the reserved time frame. Library staff do not perform these services; they are the responsibility of the person booking the Meeting Room.
  • Persons using meeting rooms may not enter the room before their reservation time or stay past their scheduled time.
  • No decorations or other items may be affixed to walls with adhesives (i.e., tape or glue).
  • A minimum of 48 hours’ cancellation notice is expected. Failure to provide such notice for two consecutive meetings may result in denial of meeting room privileges at all CALS locations for six months.
  • Breakdown of the Meeting Room includes: (1) Return all tables and chairs to original locations, (2) Remove all trash to appropriate locations, as designated by library staff, and (3) Complete any light housekeeping determined by library staff to be necessary to bring the room back to its original condition.

Refreshments

Food and beverages may be served in Meeting Rooms, with some exceptions:

  • No alcohol allowed.
  • No beverages containing red, orange, or green dyes allowed.
  • No confetti or glitter allowed.
  • No chafing dishes, grills, or other accessories with open flames are allowed unless provided by a licensed caterer.

Except for library-sponsored or co-sponsored events, Meeting Rooms may not be used as a distribution point for food (e.g., food pantry, free meals, etc.).

Business Activities

  • Meeting Rooms may not be used by any person, group, or business for the point of sale for goods, merchandise, commodities, or services, or to solicit any individual as a future customer, which includes requiring contact information be provided by participants.
  • Meeting Rooms may not be used as a de facto place of business.
  • Attendees or participants may not be charged a fee for an activity or event taking place in a Meeting Room.
  • Except for recruitment for local, state, or federal government personnel, Meeting Rooms may not be used to establish any employer-employee relationship.
  • Meeting Rooms may be scheduled by companies for job interviews, if the event is not a general attempt to recruit employees.
  • Candidates for political offices or people involved in issue-oriented campaigns may use Meeting Rooms if fundraising events do not occur on library premises.

Disclaimer Statement

Groups who publicize or promote public meetings, events, or activities must include this disclaimer in all announcements: Use of Central Arkansas Library System meeting facilities does not constitute endorsement of the beliefs, viewpoints, policies, or affiliations of the user by the library board or staff.

CALS Policy

The Central Arkansas Library System (CALS) does not discriminate regarding race, religion or creed, color, sex, age, disability, veteran status, national or ethnic origin, gender identity or expression, sexual orientation, or marital or familial status in making Meeting Rooms or other facilities available to any person or group.

Library Square Facilities & Eligibility Requirements

Library Square meeting rooms are located in three separate buildings: Roberts Library, Cox Building/Rock It! Lab, and Main Library which includes the Darragh Center. Details about the rooms in each building are included below.

Main Library

Beginning September 1, 2023, the Main Library will be closed for renovations. No meeting facilities will be available inside the Main Library.

Roberts Library – Room 204 Details

Located on the second floor of the Porbeck & Bowman building portion of the building, this room features unique and historic features, along with a portable 80″ TV with an integrated audio system, and tabletop laptop output. A boardroom-style table seats 13 people. Light refreshments, such as boxed lunches, are allowed.

For information about Meeting Room 204, contact Shannon Holmes 501.320.5792 or sholmes@cals.org.

Rock It! Lab – Third Floor Room

The Rock It! Lab has one meeting space which is open to the public. Rock It! Lab meeting room hours are 10:00 a.m. until 4:45 p.m., Monday through Friday. There is no access to the building before 10:00 a.m., so please allow for adequate time to set up before your meeting start time. All regular meetings must end 15 minutes prior to the meeting room’s closing time. The reservation fee is $200/up to 4 hours and $100/each additional hour to support RIL programming.

The Third Floor room can accommodate up to 45. Equipped with whiteboard, laser projector, drop-down screen, podium microphone (lapel microphone and hand microphone available), sound system with 6 speakers, and touch screen power and volume control. Projector inputs include HDMI, DVI, mini display port, mini c HDMI, and micro d HDMI. Refreshments, including box lunches, are allowed.

For information about the Rock It! Lab Third Floor Room, contact rockitlab@cals.org.

Ron Robinson Theater

The Ron Robinson Theater is a 315-seat multi-purpose event venue. Part of the Central Arkansas Library System’s (CALS) Main Library campus, it is designed to provide programs for all ages including films, music performances, plays, readings, lectures, speakers, and children’s activities. The theater is equipped with a state-of-the-art DCI-compliant Barco digital cinema projection system and 32′ wide retractable screen; and, a versatile sound system capable of Dolby 5.1 surround audio for movies, with a CL3 digital mixing console with ample inputs for traditional music concerts.

As with other CALS meeting spaces, the theater may be used by the public for a fee, based on availability. Contact ronrobinsontheater@cals.org for more information.

Parking at Library Square

Parking is available to scheduled meeting room users in the surface lot and library deck during library hours.

Branch Library Facilities & Eligibility Requirements

CALS Branch Libraries each have a furnished room that may be scheduled for meetings and events. Not all event types are appropriate for each location.

Children’s Library & Learning Center
4800 W. 10th St., Little Rock, AR 72204
(501) 978-3870
The meeting room can accommodate 30 seated. Maximum capacity is 50. The number depends on how the room is set up and how many tables are utilized. The room has 6 rectangular tables that seat 4-6 people. There is access to a small kitchen with a sink, refrigerator, and counter space. A projector is present in the room, on which you can hook up your own laptop and run presentations or DVDs; there is a pull down projector screen.

Sanders Library
10200 Johnson Dr., Sherwood, AR 72120
(501) 835-7756
This room seats 40 with a maximum capacity of 140. Includes 8 rectangular tables, a TV, white board (markers, eraser available upon request); kitchen with sink counter space and microwave oven.

Maumelle Library
10 Lakepoint Dr., Maumelle, AR 72113
(501) 851-2551
The meeting room can accommodate up to 50. Access to small kitchen with refrigerator, microwave, sink, and large coffee maker. Complete AV system available.

Dee Brown Library
6325 Baseline Rd., Little Rock, AR 72209
(501) 568-7494
The meeting room can accommodate up to 60. Access to small kitchen with sink and refrigerator. TV with VCR/DVD, and small marker board available.

Thompson Library
38 Rahling Circle, Little Rock, AR 72223
(501) 821-3060
The meeting room can accommodate up to 40. Access to small kitchen with sink. Projector with screen and white board available.

McMath Library
2100 John Barrow Rd., Little Rock, AR 72204
(501) 225-0066
The meeting room can accommodate up to 50 seated with a max capacity of 120. Access to kitchen with sink and microwave. Complete AV system as well as separate TV with VHS/DVD available.

Fletcher Library
823 N. Buchanan St., Little Rock, AR 72201
(501) 663-5457
Meeting Room A can accommodate up to 10; dry erase board and AV monitor are available. Meeting Room B can accommodate up to 10; dry erase board and AV monitor are available. Community Room can accommodate up to 65 with access to warming kitchen with sink, microwave, oven/stove, and refrigerator/freezer; dry erase board and AV monitor are available.

Williams Library
1800 Chester St., Little Rock, AR 72206
(501) 376-4282
The meeting room can accommodate up to 40. Access to kitchen with sink. TV with VCR/DVD, overhead projector, and screen available.

Milam Library
609 Aplin Ave., Perryville, AR 72126
(501) 889-2554
The meeting room can accommodate up to 50. Access to sink. TV with VHS/DVD and screen available.

Terry Library
2015 Napa Valley Dr., Little Rock, AR 72212
(501) 228-0129
The meeting room can accommodate up to 45. Access to microwave and sink. Dry erase board and overhead projector with projector screen available.

Nixon Library
703 W. Main St., Jacksonville, AR 72076
(501) 457-5038
The meeting room can accommodate up to 50 and will feature complete AV system with access to kitchen area.

Rooker Library
11 Otter Creek Ct., Little Rock, AR 72210
(501) 907-5991
The meeting room can accommodate up to 36 seated with max capacity of 40. Features a projector with laptop hookup. The kitchen area provides access to a sink, refrigerator, and microwave.

Reserve Your Meeting Room Online

This is a reservation request only. All meeting room bookings are subject to review and final approval by CALS staff. You will be notified when your reservation has been approved.

Reserve a Room