Meeting Rooms

All CALS libraries have public meeting facilities. Each location schedules meetings and events individually. Please contact the location of your choice for scheduling, questions, and policies concerning the meeting rooms.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. The facility may be used for fund-raising by organizations with a 501(c)3 status provided they submit appropriate documentation. Candidates for political office, or persons involved in issue oriented campaigns may use branch meeting facilities provided fund-raising events do not occur on library premises.

Library Square Facilities & Eligibility Requirements

Library Square meeting rooms are located in three separate buildings: The Roberts Library, The Bookstore at Library Square, and the Main Library which includes the Darragh Center. Details about the rooms in each building are included below. To reserve any of the rooms in Library Square, located at 100 Rock Street in Little Rock’s River Market District, contact Madelyn Ganos or call (501) 918-3030. After calling to request a room you may fill out this form to complete your room reservation; the form also includes a complete list of guidelines for use of the Main Library meeting facilities and mixed-use / special events facilities.

Main Library

Main Library Hours are Monday-Thursday, 9 a.m. to 8 p.m., Friday-Saturday, 9 a.m. to 6 p.m., and Sunday, 1 p.m. to 5 p.m. With the exception of after hours social events in the Darragh Center, all rooms in the Main Library and other Library Square facilities are to be used for non-social meetings during normal hours of operation and all meetings must end 15 minutes prior to normal closing. For showers, or other casual social events, please contact the branch libraries.

Main Library Room Details

First Floor Meeting Rooms

  • West Room
    • This room can accommodate up to 20. Light refreshments, including box lunches, are allowed. Rooms have access to a sink and counter with outlets (for coffee makers, etc.).  Dry erase board, corkboard, AV screen and LCD projector available. Free to eligible users.
  • East Room
    • Accommodates up to 30.
  • Fribourgh Room
    • Accommodates up to 25. Light refreshments, including box lunches, are allowed. Room has access to a sink and counter with outlet for coffee maker, etc. Dry erase board, corkboard, AV screen and LCD projector available. Free to eligible users.

Fifth Floor Meeting Rooms

  • Lee Room
    • Accomodates up to 30 people. Dry erase board, fabric pinboard, AV screen, and LCD projector are available for use.

Roberts Library

The Roberts Library has four meeting spaces, which are free and open to the public. Roberts Library meeting room hours are 9:00 a.m. until 5:45 p.m., Monday through Saturday. There is no access to the building before 9:00 a.m., so please allow for adequate time to set up before your meeting start time. All regular meetings must end 15 minutes prior to the meeting room’s closing time.

With the exception of after-hours social events, all rooms in the Roberts Library are to be used for non-social meetings during normal hours of operation. For bridal/baby showers, or other casual social events, please contact the CALS branch libraries.

Roberts Library Room Details

  • Room 110
    • This meeting space is located on the first floor of the building at the south end of the Butler Center Galleries. The room seats approximately 15 classroom style and 25 theater style. The space is equipped with a built-in laser projector, drop-down electric screen and integrated audio system, laptop connection, centralized touch panel, portable podium, and Walltalker™ dry erase board. Light refreshments, such as boxed lunches, are permitted. 20’x17′
  • Room 124
    • This space is located on the first floor of the building on the east side. The same A/V features are available as are listed in the description of Room 110, with the addition of microphones and four listening assistance devices. This space will accommodate approximately 45 classroom style and approximately 75 theater style. Catering is allowed. There is an adjacent warming room that has a microwave, refrigerator, and icemaker, along with a center serving island. 37’x28′
  • Room 132
    • This room is on the building’s east side. Features include an 80″ LCD-TV with integrated audio system, and tabletop laptop output. A boardroom-style table seats 8 to 10 people. Only bottled water is allowed. 25’x13′
  • Room 204
    • Located on the second floor of the Porbeck & Bowman building portion of the building, this room features unique and historic features, along with a portable 80″ LCD-TV with integrated audio system, and tabletop laptop output. A boardroom-style table seats 20 people. Light refreshments, such as boxed lunches, are allowed. 36’x21′

The Bookstore at Library Square

The Bookstore at Library Square hours are Monday-Saturday, 9 a.m. to 5 p.m.Lots of “old world” charm throughout the building. With the exception of after hours social events in the Darragh Center (see “Darragh Center” tab above), all rooms on the Main Library Campus are to be used for non-social meetings during normal hours of operation and all regular meetings must end 15 minutes prior to normal closing. For showers, or other casual social events, please contact the branch libraries.

The Bookstore at Library Square Room Details

  • Third Floor Room
    • The Third Floor room can accommodate up to 45. Equipped with an AV system which includes a LCD projector, a screen, and a dry erase board. Refreshments, including box lunches, are allowed. Free to eligible users.
  • Second Floor Room
    • The Second Floor room can accommodate up to 20. Equipped with an AV system which includes a LCD projector, a screen, and a dry erase board. Refreshments, including box lunches, are allowed. Free to eligible users.

Darragh Center Auditorium

After Hours Social Events Use

Main Library, Darragh Center Auditorium
100 Rock Street, Little Rock, AR 72201

Facility: The Darragh Center is located on the west end of the Main Library, at the corner of Cumberland and Second Streets, adjacent to the formal garden. No library facilities may be used for the immediate point of purchase to sell or distribute goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. Organizations with a non-profit status, or candidates for political office, or persons involved in issue-oriented campaigns must provide attach documentation of such status if the facility will be used for fund-raising or ticketed events.

Fees & Deposit: The total fee is $950 plus a $300.00 refundable deposit. This includes use of the facility, garden, and all furnishings, including a catering kitchen. Once a date has been determined, the person renting the facility will be required to complete a contract and return with the $300 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). The remaining $950 payment must be made at least two weeks prior to the event.

Time Available: Receptions may not begin until 6:30 p.m. or later on a Friday or Saturday night. Clean up must be completed and everyone must be out no later than 11:45 p.m. Allow one to one and a half hours for clean up.

Cancellation Policy: CALS strives to be reasonable about cancellations, however, refunds may be denied if a cancellation is made less than two weeks prior to an event.

Set Up: Users are responsible for all set up. Access to the interior of the center is available for this purpose during normal hours of operation (from 9 a.m. to 6 p.m., or as scheduled).

Furniture and Equipment: Furnishings available include fifteen 60-inch round dinner tables, 150 chairs, a dozen 5-6-foot tables, a podium with a microphone, and an AV system. No linens, decorations, or other equipment is provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user’s responsibility to arrange for pick by the conclusion of the event. Personal or rented items may not be left over night.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility, including kitchen, bathrooms, all flooring and surfaces, clean and free of debris or spills. Users assume full responsibility for any damage to the room or contents. Misuse of abuse of library property will be prosecuted. The library will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer, or any commercially-prepared food service provider of your choice is required for all refreshments served. While staffed service is not required for food, a dedicated bartender is required for the service of alcohol. Self-service of alcoholic beverages is prohibited. No kegs are allowed. No money may be exchanged for alcohol, either as payment or donation.

Inside Decorations: The use of confetti, tape or staples on any surface is prohibited. No decorative objects, including false flower petals, may be scattered on flooring. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. Open flame, taper-style candles are prohibited. All candles must be votive-style or encased in protective glass, and must be limited to tables. Candles (particularly smoke from extinguished candles) can cause the fire alarms to be activated, automatically dispatching the fire department. Users will be responsible for any resulting fines issued by the fire department.

Writers’ Garden Area: The garden and lobby to the garden are public areas during normal hours of operation and are not available until 6 p.m. for set up. No decorations may be hung from the pergola. Only real flower petals and bird seed may be scattered outside. Garden torches or other open flames are not allowed. Use of sparklers must be approved. Smoking is prohibited anywhere on the Main Library Campus, including the garden.

Occupancy Limits: It is unlawful to for more than 280 to occupy the Darragh Center. For comfort and practicality, CALS suggests no more than 200 for “stand-up” receptions and 100 for “seated” events. A combination of styles is most commonly used. In considering room set up, each user will have to determine how much room is desired for seating, band/DJ, dancing, socializing, food and bars.

Security On-Site/Library Square Parking: Users can expect library security and/or other staff to be available for questions, and help direct guests to the garden entrance, and lock up at the end of the evening. After library hours, Library Square parking areas become public parking for the River Market District, so parking may be limited, and spaces are not guaranteed.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS’ equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.

The Darragh Center Auditorium can accommodate up to 100 for meetings and non-social functions during normal hours. Users will need to set up the room to accommodate their needs. Complete AV system available, including LCD projector and a podium with microphone. Refreshments, including box lunches, allowed. $50 for eligible users.

Parking at Library Square

A 1/2 off discount is available to scheduled meeting room users for both the surface lot and library deck during library hours. After all members of the group have arrived, a group may designate one person to retrieve a “1/2 off” stamp from the Security Office in the front lobby to take back and stamp participants’ tickets. Following the meeting, participants should see the staff person at the desk to obtain a 1/2 off library parking discount sticker to place on their ticket. Participants must have a sticker to receive the discount at gate checkout.

Branch Library Facilities & Eligibility Requirements

CALS Branch Libraries each have a furnished community room that may be scheduled for meetings and events. Deposits and management approval are required for food/refreshments, or after hours access, if allowed. Not all event types are appropriate for each location. A Branch Library Meeting Facilities Registration Form must be submitted to the appropriate location prior to a group’s first meeting. Please call to inquire or schedule a room at the location of your choice.

Children’s Library & Learning Center
4800 W. 10th St., Little Rock, AR 72204
(501) 978-3870

The meeting room can accommodate approximately 50 people. The number depends on how the room is set up and how many tables are utilized. The room has over 50 chairs available and 6 rectangular tables that seat 4-6 people. There is access to a small kitchen with a sink, refrigerator, and counter space. A projector is present in the room, on which you can hook up your own laptop and run presentations or DVDs; there is a pull down projector screen.

Sanders Library
31 Shelby Dr., Sherwood, AR 72120
(501) 835-7756

The meeting room can accommodate up to 25. Access to small kitchen with refrigerator, coffee maker, and sink. TV with VCR/DVD and screen available.

Maumelle Library
10 Lakepoint Dr., Maumelle, AR 72113
(501) 851-2551

The meeting room can accommodate up to 50. Access to small kitchen with refrigerator, microwave, sink, and large coffee maker. Complete AV system available.

Dee Brown Library
6325 Baseline Rd., Little Rock, AR 72209
(501) 568-7494

The meeting room can accommodate up to 50. Access to small kitchen with sink and refrigerator. TV with VCR/DVD, and small marker board available.

Thompson Library
38 Rahling Circle, Little Rock, AR 72223
(501) 821-3060

The meeting room can accommodate up to 50. Access to small kitchen with sink. Complete AV system, as well as a separate monitor with DVD/VHS available.

McMath Library
2100 John Barrow Rd., Little Rock, AR 72204
(501) 225-0066

The meeting room can accommodate up to 45. Access to kitchen with sink and microwave. Complete AV system as well as separate TV with VHS/DVD available.

Fletcher Library
823 N. Buchanan St., Little Rock, AR 72201
(501) 663-5457

Meeting Room 1 can accommodate up to 18; dry erase board and AV monitor are available. Meeting Room 2 can accommodate up to 88 with access to warming kitchen with sink, microwave, oven/stove, and refrigerator/freezer; dry erase board and AV monitor are available. Meeting Room 3 can accommodate up to 34; dry erase board and AV monitor are available.

Williams Library
1800 Chester St., Little Rock, AR 72206
(501) 376-4282

The meeting room can accommodate up to 40. Access to kitchen with sink. TV with VCR/DVD, overhead projector, and screen available.

Milam Library
609 Aplin Ave., Perryville, AR 72126
(501) 889-2554

The meeting room can accommodate up to 50. Access to sink. TV with VHS/DVD and screen available.

Terry Library
2015 Napa Valley Dr., Little Rock, AR 72212
(501) 228-0129

The meeting room can accommodate up to 45. Access to kitchen with microwave and sink. TV with VCR/DVD, dry erase board, and overhead projector with projector screen available.

Nixon Library
703 W. Main St., Jacksonville, AR 72076
(501) 457-5038

The meeting room can accommodate up to 50 and will feature complete AV system with access to kitchen area.

Rooker Library
11 Otter Creek Ct., Little Rock, AR 72210
(501) 907-5991

The meeting room can accommodate up to 40 and features a projector with laptop hookup. The kitchen area provides access to a sink, refrigerator, and microwave.