Gifts & Memorials

The Board of Directors reaffirms the policy that unsolicited gifts will be subject to the same selection policies and procedures used for choosing any other material for the library’s collection.

Any donated materials not added to library collections will be given to Friends of CALS book sale or The Bookstore at Library Square.

Monetary gifts not designated for a specific purpose will be deposited in the Discretionary Fund Account.


Gift books donated to Central Arkansas Library System (CALS) as Memorials or Tributes are subject to CALS’s Materials Selection Policy. Books to be added to the collection will be cataloged and will bear a bookplate with the name of the person being memorialized or honored.

All monetary gifts designated as Memorials or Tributes will be deposited in the Discretionary Fund Account and recognized by placing a bookplate bearing the name of the person being memorialized or honored in a new volume. A subject area may be requested, but specific titles generally are not ordered. Appropriate titles will be chosen by a designated CALS staff member as newly purchased volumes are received at the library. Bookplates will be affixed during the cataloging process. Unless a specific location is designated, memorial/tribute books will be shelved at the Main Library.


Genealogical societies donate most of the books added to the Genealogy collection. Most such books are small press publications and are selected by the groups making the donation. Genealogy book donors order and purchase books of their choice and then present them to the library for cataloging and processing. Material added to the Genealogy collection becomes the property of CALS.


All gifts received by CALS branches or departments shall be forwarded to the administrative office for acknowledgment, processing, and record keeping. Memorials and tributes given to CALS and to Friends of CALS will be recognized in a public manner.

Policy Information

Board Policy #200
Board Approval: 05/10/89
Revision: 08/28/91, 07/11/02, 07/25/19
Director’s Recommendation: 05/10/89