Circulation & Fees

CARD ELIGIBILITY

The Central Arkansas Library System (CALS) provides check-out privileges to persons residing in our taxing areas, which include Little Rock, Maumelle, Perry County, and Pulaski County (excluding North Little Rock but including Jacksonville and Sherwood). Under certain circumstances, CALS provides check-out privileges to persons who reside outside our taxing areas. Persons living outside CALS’ taxing areas but paying utilities to any municipal utility service provider within the area are eligible for library cards and may be required to submit proof of such payments. Students who are enrolled in educational institutions in our taxing area but who are domiciled outside that area, persons who have cards through the Gateway Program, North Little Rock residents, and persons visiting medical facilities within our service area for extended care are also eligible for CALS library cards. Persons who do not reside in the CALS service area but own property here for which they pay property taxes are eligible for library cards but may be required to show proof of such tax payments.

Those living in another taxing area but either working or attending school in CALS’ service area may receive the same services as property owners in the CALS taxing area if they provide proof of either working or being enrolled in an educational facility in our service area.  CALS participates in the Gateway Program, which allows individuals who have a library card with a participating library system to get a library card from any other library system in the program.  A reciprocal agreement adopted by both the Laman Library and the CALS Board of Trustees on December 2, 1987, extends borrowing privileges to residents of North Little Rock. Persons or family members of persons who reside outside our taxing areas but are using medical facilities within our service area may receive a CALS library card with limited borrowing privileges upon providing proof of that status. These persons may check out and have in their possession a maximum of five items at a time.

For residents of other locations, or eligible persons who choose not to get a “Gateway Card,” a non-resident card is available for $60 per year, which may be used for all CALS services unless a service’s terms of agreement forbid use by non-residents.  Non-resident fees are not refundable.

CALS recognizes that other persons in our service area who do not meet these guidelines desire check-out privileges. Therefore, persons with temporary addresses at shelters or similar facilities in our service area may check out materials under the following rules.  A person requesting a card must provide CALS with documentation from the shelter or service facility where they are a temporary resident.  Anyone with a temporary address may check out and have in their possession a maximum of five items.  Those with temporary addresses are not eligible for Interlibrary Loan service.  Any person who does not have an address may check out and have in their possession one item.

CALS offers several library card options for youth. Children may be listed as authorized users for family cards. Children may be issued individual cards with parent’s/guardian’s permission. Children without parent/guardian signature, who can provide full name, address, and all other required account information, may be issued provisional cards with limited borrowing privileges, including a 5-item limit. Parent/guardian signature is not required for applicants who are 14 years of age or older and meet ID requirements.

CHECK-OUT PRIVILEGES 

It is the goal of CALS to provide reasonable check-out privileges while recognizing our duty to insure (1) that materials the system owns are returned to the library and (2) that there is a reasonable expectation that delinquent/stolen materials can be recovered with a minimum amount of loss and/or expense to the taxpayers.  Homeowners and renters usually create adequate paper trails that allow CALS to recover materials that are delinquent or stolen. Therefore, property owners who directly or indirectly pay real or personal property taxes in our service area and those persons’ immediate family or dependents who dwell with them are eligible to check out and have in their possession a maximum of 200 books, 25 audio books, 15 DVDs, ten music CDs, and ten downloadable books.

Any patron who has accumulated more than $50 in fines will have his/her borrowing privileges suspended until his/her record has been cleared.

CALS may restrict or deny check out privileges for anyone who violates library rules.

CALS also reserves the right to waive any of the aforementioned rules if special circumstances make such a waiver advisable.

FINES AND CHARGES

(adopted originally December 1981)

Reasonable fees and charges have been determined by the Head of the Circulation Department, with the approval of the Director, for the following items:

Overdues

Adult Books Hardback – 10¢/day with $5 maximum per book
Paperback – 10¢/day with $5 maximum per book
Reference – $5.00/day with no maximum
(Special Loan – Requires Administrative approval)
Juvenile Books Hardback – 10¢/day with $3 maximum per book
Paperback – 10¢/day with $3 maximum per book
Book Club Kits $1/day with $60 maximum per kit
Spoken Word and Audio CDs/DVDs 10¢/day with $5 maximum per item
DVD Binge Boxes 50¢/day with $25 maximum per item
ILL Materials $1/day with $60 maximum per item
Laptops (circulate inside bldg) $10/hr
Telescopes $5/day
Tools Hand tools – $1/day

Power tools – $5/day

Lost/Damaged Items

 Books Adult Fiction – $30
Adult Nonfiction – $40
Adult Paperbacks – $15
Juvenile Hardbacks – $25
Juvenile Paperbacks – $15

Book Club Kits – $100

In cases of damaged binding, patrons may, at the discretion of the branch/department manager, pay a bindery fee of $10 in lieu of the full replacement cost.

RFID Tag Lost or Damaged 50¢​

Spoken Word and Audio CDs/DVDs Full replacement cost plus $7.50 processing fee
DVD Binge Boxes Full replacement cost of DVDs plus $20 processing fee
Spoken Word and Audio CDs/DVDs/Binge Boxes/Miscellaneous Full recasing and processing $7.50

CD Wallets $1.50

CD Cases $1.50

DVD cover art $1 (includes individual Binge Box DVD covers)
DVD case $1.50 (single DVD; includes individual Binge Box DVD cases)
Any additional trays in the DVD case $.50

RFID Tag Lost or Damaged 50¢ (CD book) or $1 (DVD/Music CD)

Binge Box (Box only) – $20

 

Accompanying Materials for Audio or Video Items Pamphlet or booklet from any Audio or Video item $5.00
Regular replacement charges apply for books accompanying audios and videos, such as children’s read-along
Telescopes $500
Tools Full replacement cost plus 7.50 processing fee

Materials returned more than 12 months after the latest due date will no longer be eligible for payment of the maximum overdue charge but will be assessed the full replacement cost for the item.

Charges for lost or damaged materials are based upon the average replacement cost per item and reflect a processing fee. As the cost for new materials increases, replacement costs will rise correspondingly.

In some circumstances, the branch or department manager may allow patrons to replace lost or damaged items with an exact replacement in lieu of paying the standard fee. The replacement must be the most recently published edition, in the same format as the lost or damaged item, and it must be in new condition.  In such cases, a nonrefundable processing fee of $7.50 per item will be charged.  This option is not available for children’s Easy books.

The total charge will be refunded if the item is returned in good condition up to six months from the date the item was paid for.

OTHER CHARGES INCLUDE

1.   Lost Cards: One free card per 12-month period; $1 replacement fee for each card after that within the 12-month period

2.   Unclaimed Reserves/ILL: $1 charge if materials are not picked up

3.   Returned Checks: $22.50 per check; original charge and returned check fee must be paid in cash ​

Policy Information

Board Policy #401

Board Approval: 6/14/89
Revision: 12/12/93, 12/27/94, 9/26/95, 4/01/98, 1/27/00, 4/24/01, 4/25/02, 7/15/02, 2/12/03, 4/22/10, 3/28/13, 5/26/16, 1/25/18, 4/26/18
Director’s Recommendation: 6/7/89

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