Special Events Venues

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. The facility may be used for fund-raising by organizations with a 501(c)3 status provided they submit appropriate documentation. Candidates for political office, or persons involved in issue oriented campaigns may use branch meeting facilities provided fund-raising events do not occur on library premises.

Darragh Center

Location: 100 Rock Street, Little Rock, AR  72201

Contact: Madelyn Ganos, Facilities Manager (501) 918-3030 | mganos@cals.org

Facility:  The Darragh Center is located on the west end of the Main Library, at the corner of Cumberland and Second Streets, adjacent to the formal garden. No library facilities may be used for the immediate point of purchase to sell or distribute goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. Organizations with a non-profit status, or candidates for political office, or persons involved in issue-oriented campaigns must provide attach documentation of such status if the facility will be used for fund-raising or ticketed events.

Fees & Deposit: The total fee is $950 plus a $300.00 refundable deposit. This includes use of the facility, garden, and all furnishings, including a catering kitchen. Once a date has been determined, the person renting the facility will be required to complete a contract and return with the $300 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). The remaining $950 payment must be made at least two weeks prior to the event.

Time Available: Receptions may begin no earlier than 6:30 p.m. on a Friday or Saturday night. Clean up must be completed and everyone must be out no later than 11 p.m. Allow one to one and a half hours for clean up.

Cancellation Policy: CALS strives to be reasonable about cancellations, however, refunds may be denied if a cancellation is made less than two weeks prior to an event.

Set Up: Users are responsible for all set up. Access to the interior of the center is available for this purpose during normal hours of operation, as available (from 9 a.m. or as scheduled).

Furniture and Equipment: Furnishings available include fifteen 60-inch round dinner tables, approximately 125 chairs, a dozen 5-6-foot tables, a podium with a microphone, and an AV system. Furnishings must remain inside the Darragh Center. No linens, decorations, or other equipment is provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user’s responsibility to arrange for pick by the conclusion of the event. Personal or rented items may not be left over night.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility, including kitchen, bathrooms, all flooring and surfaces, clean and free of debris or spills. Users assume full responsibility for any damage to the room or contents. Misuse of abuse of library property will be prosecuted. The library will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer, or any commercially-prepared food service provider of your choice is required for all refreshments served. While staffed service is not required for food, a dedicated bartender is required for the service of alcohol. Self-service of alcoholic beverages is prohibited. No kegs are allowed. No money may be exchanged for alcohol, either as payment or donation.

Inside Decorations: The use of confetti, glitter, tape or staples on any surface is prohibited. No decorative objects, including false flower petals, may be scattered on flooring. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. Open flame, taper-style candles are prohibited. All candles must be votive-style or encased in protective glass, and must be limited to tables. Candles (particularly smoke from extinguished candles) and “fog machines” can cause the fire alarms to be activated, automatically dispatching the fire department. Users will be responsible for any resulting false alarm fines issued by the fire department.

Writers’ Garden Area: The garden and lobby to the garden are public areas during normal hours of operation and are not available until 6 p.m. for set up. No decorations may be hung from the pergola. Only real flower petals and bird seed may be scattered outside. Garden torches or other open flames are not allowed. Use of sparklers must be approved. Smoking is prohibited anywhere on the Main Library Campus, including the garden.

Occupancy Limits: It is unlawful to for more than 280 to occupy the Darragh Center. For comfort and practicality, CALS suggests no more than 200 for “stand-up” receptions and 100 for “seated” events. A combination of styles is most commonly used. In considering room set up, each user will have to determine how much room is desired for seating, band/DJ, dancing, socializing, food and bars.

Security On-Site/Library Parking: Users can expect library security and/or other staff to be available for questions, and help direct guests to the garden entrance, and lock up at the end of the evening. After library hours, fee-based library parking areas become public parking for the River Market District, so parking may be limited, and spaces are not guaranteed. All library parking is fee-based; use of the facility for after hours events does not include free parking.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS’ equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.

Parking at Library Square

A 1/2 off discount is available to scheduled meeting room users for both the surface lot and library deck during library hours. After all members of the group have arrived, a group may designate one person to retrieve a “1/2 off” stamp from the Security Office in the front lobby to take back and stamp participants’ tickets. Following the meeting, participants should see the staff person at the desk to obtain a 1/2 off library parking discount sticker to place on their ticket. Participants must have a sticker to receive the discount at gate checkout.

Hillcrest Hall

Location: 501 Kavanaugh Blvd., Little Rock, AR  72205

Contact: Madelyn Ganos, Facilities Manager (501) 918-3030 | mganos@cals.org

Facility: The facility includes a spacious open room which includes a stage, and a lower-level area which includes a kitchen. There are also a variety of private rooms throughout. The property also features a gazebo and lawn area for outside use. To view the facility, please contact hall manager for an appointment.

Fees: The fee is $125/hour (prorated to the half hour with a minimum charge of $62.50), from event time through clean up. Occupation beyond the determined time of departure will be billed separately at a non-prorated $150/hour (or deducted from refundable deposit).

Times Available: Available Monday through Sunday. Events may be scheduled no earlier than 7 am. Because the facility is located within a residential neighborhood, events and clean-up must be concluded no later than 10:30 p.m. No refunds will be made for unused hours. To determine availability of spaces, contact facilities manager.

Deposit: A refundable damage deposit of $250 is required to hold the facility. Full payment must be made at least two weeks prior to event. After a satisfactory inspection of the facility, this will be refunded. This is separate from the use fee.

Cancellation Policy: CALS strives to be reasonable about cancellations, however, refunds may be denied if a cancellation is made less than two weeks prior to an event.

Furniture and Equipment: A variety of furnishings are available, including eleven 60” round tables, and a variety of 6 and 8 ft. rectangle tables, and approximately 125 folding chairs with black covers. No linens, table decorations, or other equipment is provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user’s responsibility to arrange for pick by the conclusion of the event. Personal or rented items may not be left over night.

Set up and Clean Up: Users are responsible for all indoor and outdoor set up, including meeting outside vendors. Up to two free hours will be given to users for set up for events lasting more than two hours, on the day of the event (and one free hour will be given to users for set up for events lasting up to two hours, on day of the event). Users are responsible for returning all furnishings to appropriate storage, setting up chairs with covers theater-style in main hall, clearing out all rented equipment, and leaving the entire facility, including kitchen, bathrooms, all flooring and surfaces, clean and free of debris or spills, and carrying trash to outside bins. Users assume full responsibility for any damage to the room or contents. Misuse or abuse of library property will be prosecuted. CALS will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer, or any commercially prepared food service provider of your choice is required for all refreshments served. While staffed service is not required for food, a dedicated bartender is required for the service of alcohol. Self-service of alcoholic beverages is prohibited. No kegs are allowed. No money may be exchanged for alcohol, either as payment or donation.

Interior Decorations: The use of confetti, glitter, tape or staples on any surface is prohibited. Nothing may be hung from the ceiling or walls. Open flame, taper-style candles are prohibited; all candles must be votive-style or encased in protective glass. Candles (particularly smoke from extinguished candles) and “fog machines” can cause the fire alarms to be activated, automatically dispatching the fire department. Users will be responsible for any resulting false alarm fines issued by the fire department.

Garden/Gazebo Area: Garden torches or other open flames are not allowed. Smoking is prohibited anywhere on the property, including the garden. Set up of the garden must occur the day of the scheduled event and it is the user’s responsibility to secure outdoor items. Only real flower petals and birdseed may be scattered outside. The folding chairs and tables provided in the main hall may not be used outside.

Occupancy Limits: A 100 person limit is suggested. In considering room set up, each user will have to determine how much room is desired for seating, band/DJ, dancing, socializing, food and bars.

House Management: Users can expect a CALS staff member to open the hall for set up, and be available for questions or building issues for the duration of the event, and to help direct clean up and inspect for cleanliness and building issues at the end of the event. CALS does not provide on-site security.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS’ equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft. CALS assumes no responsibility for unattended items.